Eagle Scout Procedures
Eagle Application Coordinator:
District Advancement Committee Member
All project proposals should be submitted to Janine Russell.
Eagle Applications, and final project write-ups should be submitted to Carol Rothans.
It is requested that the Scouts not contact the district on their own, (unless they cannot get a satisfactory response from their troop) because it is important for their troop leaders to stay involved in the process.
The Eagle process begins when a Scout earns his Life rank. At this point he should review all Eagle requirements and develop a timeline for accomplishing everything prior to his 18th birthday. Particular attention should be paid to:
The required 6 month tenure as a Life Scout, all 21 merit badges, 6 months in the required leadership position(s), and the project (including the final write-up) must be completed prior to the 18th birthday. The final project write-up should be in the Scoutmaster's hands prior to the Scout's 18th birthday so the scoutmaster hold the Eagle Scout Master Conference (this SCM needs to be done by the scouts 18th birthday.) The SM, in turn, may submit it along with the Eagle Application to the district as soon as possible after he receives it. The Eagle Board of Review will be scheduled by the Carol Rothans after the application has been processed by the Pikes Peak Council and may be conducted after the Scouts has reached 18.
The Scout should discuss any questions he has about a requirement or a procedure with his troop Advancement Chairman, Scoutmaster or Eagle Advisor. If the troop leaders cannot provide the needed information, they will contact the District Advancement Committee. While the troop leaders will make every effort to guide the Scout through the Eagle process, it is ultimately the Scouts responsibility to ensure all requirements are met.
The Service Project may be started anytime after completing the Life Board of Review. It is not necessary to have earned all 21 merit badges before planning and working the project. The first step is to get a copy of the official BSA Life to Eagle package, which describes all of the requirements and limitations for the project and contains the Leadership Service Project Workbook. This package should be read in its entirety before doing any project planning.
The details of how to plan and conduct the project are described in detail on theEagle Leadership Service Project Planning Guide web site. While the Scout is not required to use this guide, it is recommended since it contains much valuable information which has been developed from years of helping Scouts through with task.
The Leadership Service Project Workbook must be used for submitting the project proposal to the district for approval. The Scout may also choose to write the project plan by hand or on any word processor and cut and paste it into the official workbook.
After the project plan has been signed by the benefiting agency and all troop representatives, it should be submitted to the district for final authorization to proceed. The scout needs to call the District Advancement Committee Member for an appointment to review his project. NO work, other than planning, should be accomplished prior to receiving district approval. If the plan is not acceptable for any reason, the scout will be asked to make changes to it and resubmit it. This will delay the Scout's ability to begin work so the troop should make every effort to ensure it is acceptable prior to submitting it. Once the project plan has been approved by the District Advancement Committee, the Scout is cleared to begin work.
The requirement states "While a Life Scout, serve actively for 6 months in one or more of the following positions of responsibility:
Please note that not all troop leadership positions satisfy this requirement. In particular, Assistant Patrol Leader (APL), Patrol Scribe, or Patrol Quartermaster are not acceptable.
The Scout may hold a combination of the authorized positions to satisfy this requirement. It is not necessary to hold one position for the entire 6 months. It is the Scout's responsibility to document his leadership positions and associated service dates.
The Eagle Application, along with the Project Workbook (initial proposal and the final write-up) should be submitted by the scout to Carol Rothans at the Pikes Peek Council Service Center.
The application must be completed with great care, since the Pikes Peak Council will check every entry for accuracy and to ensure that all requirements are completely documented. The council will verify each rank (from Scout Badge/Tenderfoot through Life) and all merit badges against their records. If the council records are incomplete or if there are any problems, the Scout will be contacted and asked to produce proof that the requirements have been met.
NOTE: It is a good idea to provide copies of all rank cards, advancements forms and merit badges to facilitate this verification process.
The Application consists of four main components:
Please note the following special instructions for filling out the application:
Once completed, the Eagle Scout Application should be placed in a protective plastic sleeve, and placed as the first page in your project binder.
The scout should present the respective B.S.A. form to each individual(s) along with a stamped envelope, addressed to the troop’s Eagle Coordinator. Each envelope should bear the scout’s name and the designation of the appraisal (i.e. ‘Scoutmaster Appraisal,’ ‘Parent Appraisal,’ etc.). The forms should be provided to the appraisers at least three weeks prior to the date when you would like to submit your Eagle Scout Application Packet. The completed appraisal letters are to be mailed directly to the Eagle Coordinator in full confidentiality. The scout will never see the contents of these letters.
Some common discrepancies found on Eagle Applications are:
The best defense against these problems is to maintain good troop advancement records. Also, each Scout (and his parents) should understand the importance of maintaining all advancement (rank and merit badge) cards in a safe place.
The Eagle Board of Review (BOR) is the final step in earning this rank. This review will be scheduled by the Frontier District Advancement Committee once the Pikes Peak Council has reviewed the Eagle Application to verify all prior rank and merit badges have been completed as required.
The Eagle Board of Review will be held at a time and location convenient to the district representatives, the Scout's troop leaders and the Scout. The Eagle Board is comprised of at least one representative from the Frontier District Advancement Committee and two Troop Committee Members. The Scout's Scoutmaster (or designated ASM) may introduce the Eagle candidate to the board, but may not participate in the review. Neither Assistant Scoutmasters nor the Scout's parents (regardless of position) are authorized to serve on the BOR.
The Scout should report to the BOR location in full uniform. The full uniform is defined as the official BSA shirt and pants with patches (including the Life rank patch) sown on in the proper places (as shown in the Scout Handbook or uniform inspection form). Any Scouting belt is acceptable. The neckerchief is a troop option so the Scout should comply with his troop's neckerchief guidelines. The merit badge sash is considered part of the uniform and should be worn over the right shoulder (not on the belt), but the Order of the Arrow (OA) sash should not be worn.
The Eagle BOR will last approximately 30 to 45 minutes. It will begin with the Scoutmaster introducing the Scout, then leaving the room. The Board will take a few minutes to get aquatinted with the Scout and put him at ease, then continue with a discussion of the candidate's Scouting experience, his Eagle Service Project, and his life goals. The BOR is not a retest of previous advancement requirements, however the Scout should be prepared to recite the Scout Oath, Law, Slogan, and Motto and discuss what they mean to him and how he lives by these Scouting principles. The Scout will then be ask to leave the room while the Board discusses the review and reaches a decision. The Scout and his Scoutmaster will then be called back to receive the Boards decision and (hopefully) congratulations. In the rare case where the Board does not recommend that the candidate receive the Eagle rank, they will discuss the follow-up actions.
The Eagle award is normally presented at a special Eagle Court of Honor (COH), and not during at a routine troop COH. The troop leaders and the Scout's parents may plan and conduct this ceremony anyway they desire. There is no "standard" Eagle COH program. There are many Eagle COH ceremony ideas available on the Internet.
It should be realized that the Eagle Application must be approved by the BSA National Office, which may take a couple of weeks, therefore the COH should not be scheduled until you are sure the application has been approved and that the Eagle award package is going to be available at the Pikes Peak Council Service Center.
SCHEDULE / TIMELINE to Make it to Eagle